For small federal IT contractors
Every requirement in your RFQ, found before you write.
A compliance matrix, scoring crosswalk, gap list and QA checklist for your next bid. Fixed fee, 72 hours.
| ID | Type | Requirement | Source |
|---|---|---|---|
| E-001 | Evaluation | Quotes will be evaluated based on the evaluation factors listed on page 14. | Sol p.1 |
| I-004 | Instruction | All amendments must be signed and included when the quote is submitted. | Sol p.2 |
| I-005 | Instruction | All interested parties must be registered and have an active registration in the System for Award Management (SAM) at the time of submitting a quote to be considered for an award of a federal contract. | Sol p.2 |
| P-013 | Performance | The Period of Performance shall be October 1, 2026 through May 31, 2028. | Sol p.8 |
| E-004 | Evaluation | Each offeror must submit sufficient documentation for the USGS to evaluate their experience and past performance. | Sol p.14 |
The details that sink a quote are rarely technical.
Each of these comes from the three closed solicitations in our samples. None is hard. All are easy to miss at 11 p.m. the night before.
An unsigned amendment
Amendment 0001 moved the due date from 09/22 to 09/30 and carries its own SF-30. “All amendments must be signed and included when the quote is submitted.”
A hard 10-page cap
Ten pages for six PWS sections and all of their subparagraphs, excluding cover, contents and appendices. Restating the PWS may be scored as insufficient.
A 5 MB email limit
Quotes go by email, under 5 MB each, split and numbered. Hyperlinks and embedded files are not read.
Three different due dates
The base text left the date blank, section E said September 16, and the amendment cover said Friday, September 18. The latest amendment wins.
A CLIN that disagrees with the SOW
CLIN 0001 lists tributary work in the base year. The SOW puts it in Option Year 1. Questions had closed, so the package prices to the SOW and states the assumption as a clarification.
What arrives in your inbox
Five documents and an Excel matrix, every line traced to a file and page in the solicitation. You stay the author. We make sure nothing is missing.
Compliance matrix
Every shall, must and submit line across the base solicitation, amendments and Q&A, sorted into instruction, evaluation, performance, clause and other rows, each with its file and page.
How you will be scored
Instructions mapped to evaluation factors, then to a response outline with a page budget per section.
| Factor | Response section | Matrix IDs |
|---|---|---|
| (d) Shoreline mapping, coastal change analysis, satellite-derived shoreline products | Vol 1 §2, §4 Key Personnel | P-016, E-002 |
| Corporate and key-personnel experience, 3+ years relevant | Vol 1 §4 | E-003 |
| Past performance (3+ references with contact info; CPARS checked) | Vol 1 §6 | E-004 |
From 01_crosswalk.md, USGS sample.
What you still need
Missing references, conflicting dates, LPTA traps, and subcontracting-limit and data-rights flags.
| Sample | ID | What the package says you need |
|---|---|---|
| USGS 140G0326Q0205 | G1 | Key person(s) with 3+ years of relevant work, with dated resumes |
| G6 | Signed SF-18 and SF-30 (Amd 0001) | |
| VA 36C10B26Q0804 | G7 | Due date conflict: A.2 blank, E.4 September 16, Amendment 0002 cover September 18 |
| G8 | Hard copy asked for, but Q&A #2 says electronic only | |
| NOAA 1305M326Q0368 | G1 | One key person with a computer-science-field degree, 10+ years of applied programming and C++ proof, with a dated resume |
| G4 | Active SAM registration, UEI, and small-business certification updated in SAM by the due date |
A head start on the writing
Past-performance templates shaped to the evaluation language, or a page-budgeted technical outline for LPTA bids. Built from your facts, never invented.
QA checklist
- Signed forms and every amendment
- Page, file-size and format limits
- Every email under 5 MB, numbered 1 of N
- Deadline per the latest amendment
Three days, start to finish
Send the RFQ
The SAM.gov link plus anything the contracting office emailed you. Sign the agreement and NDA, pay half.
We read all of it
Software pulls every requirement. A person reads the solicitation, resolves conflicts and writes the crosswalk.
You get the package
Five documents and the matrix, with a delivery note that restates the due date per the latest amendment and the time remaining. Pay the balance.
Three real solicitations, already done
All three are closed. We built full packages on them so you can judge the work before paying for it.
| Solicitation | Source files read | Requirement lines | Clauses referenced | Basis for award | What the package flagged |
|---|---|---|---|---|---|
| Satellite shoreline processing systemUSGS Pacific Coastal and Marine Science CenterRFQ 140G0326Q0205 | 4 | 88 | 30 | Best-value tradeoff: experience and past performance outweigh price (Sol p.14 to 15) | The 3-year experience floor and the shoreline-science factor are the real bid/no-bid screen. |
| Enterprise radiotherapy QA system and repositoryVA Technology Acquisition CenterRFQ 36C10B26Q0804 | 5 | 517 | 54 | Lowest price, technically acceptable (E.3) | Six PWS sections into a 10-page skeleton, and where FedRAMP costs belong in every option year. |
| Senior C++ programmer, COMPASS modelNOAA Northwest Fisheries Science CenterRFQ 1305M326Q0368 | 5 | 109 | 8 | Best-value tradeoff: technical capability and price approximately equal, then past performance (Sol p.42) | A base-year CLIN lists tributary work the SOW puts in Option Year 1. |
Redacted copies are available. Ask for the files.
One price per solicitation. Nothing tied to the award.
Success fees on government contracts carry legal risk for you. We charge for the work, so the outcome is yours alone.
$2,500 per Bid Package
Your first package: $1,500
- 50% when you send the RFQ, 50% on delivery
- Delivered within 72 hours
- Amendments received 24 hours before delivery are included
- One client per solicitation, never a competitor on the same bid
Questions
- Do you write the proposal?
- No. You write, price, sign and submit. We give you the map, the outline and the checks. That keeps you in control of your quote, and keeps us out of the way of your relationship with the contracting office.
- What information can you accept?
- Public solicitation documents and your own business information under a mutual NDA. We do not accept Controlled Unclassified Information, classified material, export-controlled data or protected health information. If a file carries a CUI or FOUO marking, we return it.
- How is this different from a proposal writer?
- A proposal writer drafts the narrative, usually by the hour. We handle the part that comes first and gets skipped under deadline: reading every page, building the matrix, and catching conflicts and traps. You can write from the package yourself or hand it to a writer.
- What if an amendment drops after you start?
- If it arrives at least 24 hours before delivery, it is included. A later amendment can be added as a short follow-on.
- Which bids is this built for?
- Set-aside RFQs in IT services and software (NAICS 541511, 541512, 541519), typically under the $350,000 simplified acquisition threshold, for companies without a proposal team.